Keeping managed fund offer details up to date
The manager is responsible for updating offer and participant information
Part of: Managed fund offers
Each year an annual confirmation notice, fund update and full portfolio holding may need to be registered on the Disclose Register. Financial statements may also need to be registered on another Companies Office register. We'll email you when these are due. The offer may have other compliance obligations — if unsure, check with your legal adviser or the Financial Markets Authority website.
Who can update offer details
To update offer details you must:
- have a RealMe® login
- be a registered user of your organisation's online services account
- have authority to act.
Update offer details
To update offer details, log in to your organisation's online services account and follow these steps.
- Search for and view the offer you want to update.
- Under the Offer maintenance services drop-down menu, select Maintain offer.
- Make the required changes. You can, for example:
- open or close your offer
- change the status of your PDS and funds. Note, if a fund that was closed at the last confirmation date is reopened, a supplementary confirmation notice is required.
- add or remove participants
- change the name of your offer
- upload new documents and archive existing ones.
All documents appearing on the Disclose Register must first be accepted by us. We aim to process all updates the day they are submitted, however this might not always be possible and may take up to 3 working days.
Once your documents have been accepted, they're publicly available on the Disclose Register.
Providing managed fund data
Fund updates and individual assets must be provided for each applicable fund within an offer.
Updating participant details
Changes to participant details, such as a name or address for service, must be made to the participant record on either:
- a Companies Office register, where the participant is a company, credit union, overseas issuer, etc. or
- the Other Participants directory, where the participant is an individual, board of trustees, etc.
Correct any data entry errors
If you register an offer and later realise there are data entry errors in the information you provided, log in to your organisation's online services account and follow these steps.
- Search for the offer.
- Under the Offer maintenance services drop-down menu, select Maintain offer.
Most fields within the register can be edited and any changes you make will be applied as soon as you make the change.
More 'Managed fund offers' guides:
- Managed fund offers registration process Find out what information and documents you need to provide when registering an offer.
- Managed fund offer fees Some online transactions, such as registering an offer, have a fee attached.
- Filing fund updates Find out when to file fund updates for each fund within an offer.
- Filing full portfolio holdings Find out when to file full portfolio holdings for a fund within an offer.
- Filing annual confirmation notices Find out when you need to file an annual confirmation notice for an offer.
- Filing manager financial statements Find out when you need to file financial statements for an offer.
- Uploading managed fund offer documents Our guidelines for preparing and uploading documents to the register.
- Withdrawing or finalising offers Find out how to withdraw an offer before it opens, or finalise an offer that's no longer active.
- Managed fund offers legislative reference guide These guides relate to sections of your online application to register a managed fund offer.
- Providing managed fund data We offer file upload and web based services to help you file your managed fund data.