Filing annual confirmation notices
Provide a notice when at least one PDS is open
Part of: Managed fund offers
Managers need to provide an annual confirmation notice to us when at least one Product Disclose Statement (PDS) within the offer is open. This needs to be done no later than 13 months after the date the first PDS was registered, or the previous confirmation date.
Who can file a notice
To file an annual confirmation notice you must:
- have a RealMe® login
- be a registered user of your organisation's online services account
- have authority to act.
Confirmation notice
You'll receive email reminders from us when your next confirmation notice is due. A filing fee will be payable.
All documents appearing on the Disclose Register must first be accepted by us. We aim to process all annual confirmation notices the day they are submitted, however this might not always be possible and may take up to 3 working days.
Once your annual confirmation notice has been accepted, it will be publicly available on the Disclose Register and we'll advise the Financial Markets Authority (FMA).
We may need more information
If we're unable to accept the annual confirmation notice, for example, an incorrect document has been uploaded or a document is illegible, we'll email you.
The In progress section of your Dashboard will show the status of your annual confirmation notice as Revise.
We may not accept for some reason
Make sure you double-check all your information. If your annual confirmation notice is rejected, you'll need to complete a new annual confirmation and pay a new registration fee.
Filing notices on time
If the annual confirmation notice isn't provided on time, we'll advise FMA that it's overdue.
We can't waive breaches or grant extensions in filing time. If you want to discuss late or overdue filing, contact FMA through their 'Ask a Question' online service.
Changing a confirmation date
You can change your confirmation date as long as your new date doesn't exceed 13 months after the date the first PDS was registered, or the previous confirmation date.
More 'Managed fund offers' guides:
- Managed fund offers registration process Find out what information and documents you need to provide when registering an offer.
- Managed fund offer fees Some online transactions, such as registering an offer, have a fee attached.
- Filing fund updates Find out when to file fund updates for each fund within an offer.
- Filing full portfolio holdings Find out when to file full portfolio holdings for a fund within an offer.
- Filing manager financial statements Find out when you need to file financial statements for an offer.
- Keeping managed fund offer details up to date Find out how to update scheme details and documents.
- Uploading managed fund offer documents Our guidelines for preparing and uploading documents to the register.
- Withdrawing or finalising offers Find out how to withdraw an offer before it opens, or finalise an offer that's no longer active.
- Managed fund offers legislative reference guide These guides relate to sections of your online application to register a managed fund offer.
- Providing managed fund data We offer file upload and web based services to help you file your managed fund data.