Confirming your authority to update information

Request authority to manage information on the register about an offer or scheme online

To register and maintain offers and schemes on the Disclose Register, your organisation must have a authority from the issuer or manager of the offer or scheme.

Requesting authority for your organisation

To register and maintain offers and schemes on the Disclose Register, your organisation must have a authority from the issuer or manager of the offer or scheme.

Authority requests require approval from us, so you'll need to make sure you request authority before you need to register or maintain your offers or schemes.

Request third party authority

If you're a third party (for example a law firm) acting on behalf of an issuer or manager making an offer or registering a scheme on the Disclose Register, you must have a signed authority from that issuer or manager to act on their behalf. This authority must be approved by us.

Complete a Letter of Authorisation — this must be signed by 2 authorised persons, for example, 2 directors of the issuer or manager, or 1 if there is only 1 director.

Letter of Authorisation PDF, 126 KB opens in a new window

To request third party authority, log in to your organisation's online services account, and follow these steps.

  1. From the My Tools drop-down menu, select the Manage Organisation option.
  2. Select the Request Issuer/Manager authority tab.
  3. Select the issuer or manager type (eg NZ Entities).
  4. In the search field, start typing the issuer or manager name and select from the pre-populated drop-down list.
  5. Select the Upload document button to upload your signed letter of authority.
  6. Select the Submit button to send us your request and document for approval.

You'll receive an onscreen notification to confirm the request has been sent to us.

Request issuer or manager authority

If you're the issuer or manager making an offer or registering a scheme on the Disclose Register, you still need to request authority, but won't need to provide a letter of authority. This authority must be approved by us.

To request issuer or manager authority log in to your organisation's online services account and follow these steps.

  1. From the My Tools drop-down menu, select the Manage organisation option.
  2. Select the Request Issuer/Manager authority tab.
  3. Select the issuer or manager type (eg NZ Entities).
  4. In the search field, start typing the issuer or manager name and select from the pre-populated drop-down list.
  5. Select the Submit button to send us your request for approval.

You'll receive an onscreen notification to confirm the request has been sent to us.

The acceptance process

All requests for authority require acceptance by us.

We may accept, request more information or reject the authority request.

If a correctly completed request is received by us before 3pm NZT (on working days), you should receive our decision the same day you request authority. We recommend you do this well in advance of your intention to register an offer or scheme.

When your authority request has been processed, we'll email you. If approved, all users within your organisation account will be able to register and maintain offers and schemes for that issuer or manager.

Revoke authority

Authority to act for an issuer or manager remains in place until it's revoked. If your organisation is no longer acting for an issuer or manager, you'll need to revoke your authority. Issuers and managers can also revoke the authority of others to act on their behalf.

To revoke authority complete a Letter of Revocation of Authorisation and email it to us.

Letter of Revocation of Authorisation PDF, 143 KB opens in a new window

Email: disclose@companies.govt.nz

Once your revocation request is accepted by us, your organisation's Disclose Register account will be updated.

All help topics

Searching Disclose 2 guides

You don't need to log in to search the Disclose Register.

Registering or maintaining schemes or offers 5 guides

Registering new offers or schemes or keeping existing ones up to date

Disclose Register fees and levies 6 guides

Fees apply when performing some transactions through your organisation's online services account.

Managing your online services account 7 guides

To register and maintain offers and schemes on the Disclose Register your organisation must have an online services account. You can control who has authority to access and use the account on your behalf.