Confirming your authority to update information

Requesting authority for your organisation

To register and maintain offers and schemes on the Disclose Register, your organisation must have a authority from the issuer or manager of the offer or scheme.

Authority requests require approval from us, so you'll need to make sure you request authority before you need to register or maintain your offers or schemes.

Third party authority and letters of authorisation

If you are a third party (such as a law firm) acting on behalf of an issuer or manager on the Disclose Register, you must have a signed Letter of Authorisation from that issuer or manager to act on their behalf. You must submit this Letter of Authorisation as part of your authority request.

Your Letter of Authorisation must be signed by at least 2 authorised persons (such as directors of the issuer or manager), or by 1 authorised person if there is only a single director.

Request authority

To request authority for your organisation to act on behalf of an issuer or manager:

1. Log into the Disclose Register with your online account.
2. Under the ‘My Tools’ section of the Disclose drop down menu, select ‘Request Issuer/Manager authority’.
3. Select the issuer or manager type.
4. Search for and select the entity your organisation will act on behalf of, then select Continue.
5. Review the details you have selected. If you are a third party requesting authority, drag and drop or upload your Letter of Authorisation onto your request. (A Letter of Authorisation is not needed if you are the issuer or manager).
6. Select the Submit button to send us your request for approval.

After you submit your request, you will receive an onscreen notification to confirm the request has been sent to us for review.

You can view the status of your requests for authority on the dashboard for your online account, under the Authorities tab. Pending requests for authority will appear with the status ‘In review’.

The acceptance process

All requests for authority require acceptance by us. We may accept, request more information, or reject authority requests.

If a correctly completed request is received by us before 3pm NZT (on working days), you should receive our decision the same day you request authority. We recommend you request authority well in advance of your intention to register an offer or scheme.

When your authority request has been processed, we will send you an email and the status of that request on your dashboard will change to ‘completed’.

If your authority request is approved, all users within your organisation account will be able to register and maintain offers and schemes for that issuer or manager. The authority will also appear in your dashboard, under the Organisation Issuer/Manager authorities section below your Organisation portfolio.

Revoke authority

Authority to act for an issuer or manager remains in place until it is revoked. If your organisation is no longer acting for an issuer or manager, you will need to request that we revoke your authority. Issuers and managers can also ask us to revoke the authority of others to act on their behalf.

To revoke authority, please complete a Letter of Revocation of Authorisation and email it to us at disclose@companies.govt.nz.

Once your revocation request is accepted by us, your organisation's Disclose Register account will be updated. The authority will no longer appear in your dashboard under the Organisation Issuer/Manager authorities section.

Other guides in

Managing your online account

• Setting up your online account
• Personalised dashboard
• Maintaining your online services user account
• Forgotten your RealMe® username or password
• Managing payments on the Disclose Register
• Filing documents with electronic signatures

Other help topics