Filing fund updates

Updates must be provided for each applicable fund within an offer

Managers need to file fund updates for each applicable fund within an offer. We need to receive fund updates from you within 5 working days of the fund update being made publicly available. Once accepted, we'll advise the Financial Markets Authority (FMA).

When to file a fund update

You will receive email reminders when filing is due on the Disclose Register. There is no fee charged for filing a fund update.

Scheme (excluding restricted)

For funds that are open, closed to new investors or closed to all investment you need to file a quarterly update for 31 March, 30 June, 30 September and 31 December.

Restricted scheme

For funds that are open, closed to new investors or closed to all investment you need to file an annual update:

  • at the end of the disclosure year (31 March), or
  • at the scheme's balance date.

Closed superannuation or workplace savings schemes

For funds that are closed to new investors or closed to all investment, you need to file an annual update:

  • at the end of the disclosure year (31 March), or
  • at the scheme's balance date

Filing fund updates on time

If the fund update is not provided on time,  we will advise the FMA that this is overdue.

We cannot waive breaches or grant extensions in filing time. If you want to discuss late or overdue filing contact the FMA.

FMA contact details Financial Markets Authority (FMA) website

Providing managed fund data

You can send us your fund data by:

  • uploading a file (XLSX (Excel) or CSV) using one of our data templates, or
  • using an Application Programming Interface (API), which is a web-based interface.

Providing managed fund data

Before you file a fund update

Before you send us your fund data, we recommend you read these guides about delivering data, file formats and data requirements.

Who can file a fund update

To file a fund update you must:

  • have a RealMe login
  • be a registered user of your organisation's online services account
  • have authority to act.

Setting up your online account

Filing a fund update

To file a fund update, log in to your organisation’s online account and follow these steps.

  1. Under the Things to Do tab, select ‘View’ next to your fund update reminder.
  2. In the page containing the fund details, either:
    • select the ‘File fund update’ button in the notification at the top of the screen, or
    • open the ‘I want to…’ drop-down menu and select ‘File fund update’.
  3. Complete the online form by dragging or uploading your completed general funds data and fund returns templates to the form, along with your fund update document.
  4. Tick the declaration and select Submit.

Your fund will be automatically updated as soon as you have submitted the filing with the details becoming publicly available, and we will advise the Financial Markets Authority (FMA) that the fund update has been filed.

Revising a fund update

Within the Disclose Register you're able to edit data and replace documents associated with a specific fund update.

Revise your most recent fund update

To revise your most recently filed fund update, log into your organisation's online services account dashboard and follow these steps.

  1. Under the Organisation portfolio section on the right side of your screen, search for and select the offer whose fund you want to update.
  2. In the page containing the offer details, open the ‘I want to…’ drop-down menu and select ‘Maintain offer’.
  3. Go to the ‘Investment options’ section and select ‘Edit’ next to the fund you want to update, then make the required changes.
    • If you are correcting general funds data, simply amend the field(s) you need to correct.
    • If the correction is to the data uploaded in the Fund Returns section, you will need to upload a replacement template. (You cannot edit the data on screen.)  Scroll through the general funds data to the Fund Returns section, then select Archive to remove the current fund returns data and drag or upload the replacement fund returns template.
    • If the correction relates to the fund update document, scroll to the Fund Documents section, select Archive next to the document you want to replace, and drag or upload the replacement fund update document.
    • If there is no document to archive, drag or upload the document type you want to upload.
  4. Review the details of your fund update and continue through the offer screens, then tick the declaration and select Submit.
  5. The update will show as a maintenance filing under the Filings tab of your offer.

Revise historic fund updates

To revise a full portfolio holdings filed earlier than your most recently filed full portfolio holdings, log into your organisation's online services account and follow these steps.

  1. Under the Organisation portfolio section on the right side of your screen, search for and select the offer whose fund you want to update.
  2. In the page containing the offer details go to the ‘Investment options’ tab and select the fund you want to file revised full portfolio holdings for.
  3. On the ‘Filings’ tab of that fund, find the full portfolio holdings filing you want to revise and click the ‘Revise’ button.
  4. Select Archive next to the previously filed full portfolio holdings document and then drag or upload your replacement full portfolio holdings template.
  5. Tick the declaration checkbox and select Submit.
  6. The revision will show against the original full portfolio holdings under the Filings tab of your fund.

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