Keeping managed fund offer details up to date
The manager is responsible for keeping offer details up to date
Each year an annual confirmation notice, fund update and full portfolio holdings may need to be registered on the Disclose Register, and financial statements may need to be registered on another Companies Office register. We'll email you when these are due.
You may also have other compliance obligations — if you’re unsure what these are, check with your professional adviser or the Financial Markets Authority website.
Who can update offer details
To update offer details you must:
- have a RealMe® login
- be a registered user of your organisation's online account
- have authority to act on behalf of the issuer.
Update offer details
To update offer details, log in to your organisation's online account and follow these steps.
- Under the Organisation portfolio section on the right side of your screen, search for and select the offer you want to update.
- In the page containing the offer details, open the ‘I want to…’ drop-down menu and select ‘Maintain offer’.
- Make the required changes to your offer. You can, for example:
- open or close your offer
- change the name of your offer
- change the status of your Product Disclosure Statement (PDS) and funds. (Note that if a fund that was closed at its last confirmation date is reopened, a supplementary confirmation notice is required.)
- upload new documents and archive existing ones
- correct data entry errors
- add or remove participants.
- Review the updated details of your offer, then tick the declaration and select Submit.
Any changes you make will be applied as soon as you submit your updated details, with the exception of new documents. If you add any new documents as part of your update, they must first be accepted by us. We aim to process all updates the day they are submitted, however this might not always be possible and may take up to 5 working days.
Once your documents have been accepted we’ll email you confirmation, they will be publicly available on the Disclose Register and we’ll advise the Financial Markets Authority (FMA).
Providing managed fund data
Fund updates and full portfolio holdings (a list of individual assets of a fund) must be provided for each applicable fund within an offer.
Updating participant details
Changes to participant details, such as a name or address for service, must be made to the participant record on either:
- a Companies Office register, where the participant is a company, credit union, etc. or
- the Other Participants directory, where the participant is an overseas issuer, individual, board of trustees, etc.
Other guides in
Managed fund offers
- Managed fund offers registration process
- Managed fund offer fees
- Filing fund updates
- Filing full portfolio holdings
- Filing annual confirmation notices
- Filing manager financial statements
- Uploading managed fund offer documents
- Withdrawing or finalising offers
- Managed fund offers legislative reference guide
- Providing managed fund data