Uploading debt, equity and derivatives documents

Follow this guide when preparing your documents

Part of: Debt and equity securities, and derivatives offers

All documents appearing on the Disclose Register need to be accepted by us. We may accept, request more information or reject the document so it's important you follow this guide.

Who can upload offer documents

To upload offer documents you must:

  • have a RealMe® login
  • be a registered user of your organisation's online services account
  • have authority to act.

Using the Disclose Register

Before you send us your documents

Review your documents before providing them to us and make sure:

  • your pages are legible, and page numbers are consistent
  • you're only including the information that's required.

The file name you give to a document will be displayed on the register so consider document file names in the context of an investor. The name should ideally reflect the type of document it is, and the provider and offer it is associated with, and be easy to understand.

All documents appearing on the Disclose Register must first be accepted by us.  We aim to process all updates the day they are submitted, however this might not always be possible and may take up to 3 working days. 

Once your documents have been accepted, they're publicly available on the Disclose Register.

Document format requirements

  • The maximum file size for all documents is 20MB per document.
  • A PDS should be no more than 30 A4 pages or 15,000 words (Debt security or Derivative) and no more than 60 A4 pages or 30,000 words (Equity security).
  • The PDS should be word searchable. Where possible, make sure all other documents are also word searchable.
  • Make sure you upload final versions, not drafts, of your documents.
  • If you've submitted a maintenance task that requires our acceptance, wait for our acceptance before completing another maintenance task. Note, you can make multiple changes in one maintenance task.

The Financial Markets Conduct Regulations 2014 specify page and word limits, and formats for some documents.

Financial Markets Conduct Regulations 2014 New Zealand Legislation

Replace an existing PDS (no fee)

To replace an existing PDS, log in to your organisation's online services account and follow these steps.

  1. Search for the offer.
  2. Under the Offer maintenance services drop-down menu select Maintain offer.
  3. Select the Documents tab.
  4. Select Edit.
  5. Select Archive document for each document within the PDS group that you need to replace. Note you'll need to provide a new directors consent.
  6. Select Browse or Choose file to upload the replacement PDS, new directors consent and supplementary PDS (if applicable).
  7. Select the Done button.
  8. Tick the declaration check-box and select Submit to send the documents to us for acceptance.

Add or replace a supplementary PDS (no fee)

To add or replace a supplementary PDS, log in to your organisation's online services account and follow these steps.

  1. Search for the offer.
  2. Under the Offer maintenance services drop-down menu select Maintain offer.
  3. Select the Documents tab.
  4. Select Edit.
  5. Select:
    • Archive if you want to replace an existing supplementary PDS, or
    • Upload document under the Supplementary PDS heading if you want to upload a new supplementary PDS.
  6. Select Browse or Choose file to upload the supplementary PDS.
  7. Select the Done button.
  8. Tick the declaration check-box and select Submit to send the documents to us for acceptance.

Add a new PDS to an offer (fee applies)

To add a new PDS, log in to your organisation's online services account and follow these steps.

  1. Search for the offer.
  2. Under the Offer maintenance services drop-down menu select Maintain offer.
  3. Select the Documents tab.
  4. Select Add PDS document and upload the new PDS, directors consent and supplementary PDS (if applicable).
  5. Select the Done button.
  6. Tick the declaration check-box and select Submit to send the document to us for acceptance.

A fee is charged when you add a new PDS.

Debt and equity securities, and derivatives offers fees

More 'Debt and equity securities, and derivatives offers' guides:

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Managing your online services account 7 guides

To register and maintain offers and schemes on the Disclose Register your organisation must have an online services account. You can control who has authority to access and use the account on your behalf.