Participant details — Managed investment schemes
All scheme participants must first exist on another Companies Office register or directory
When registering a managed investment scheme, you need to provide the names of all relevant participants, and the Companies Office register or directory number that has been allocated to them. Participants may also need a particular Financial Service Provider (FSP) registration and be licensed by the Financial Markets Authority to provide certain market services.
In this guide
Check participants are on a register or directory
You will need to provide the names of all relevant participants, or the number that has been allocated to them on the relevant Companies Office register or directory.
Most participants will be found on a Companies Office register and if not, will need to be recorded on the Disclose Other Participants directory.
This means your application to register a scheme automatically updates certain participant details which can be held in the following places:
| Participant | Source |
|---|---|
| Companies registered in New Zealand | Companies Register |
| Other entity registered in New Zealand, such as a credit union or limited partnership | Companies Office |
| Overseas Issuers, individuals, boards of trustees, partnerships and other participants | Disclose Other Participants directory |
| Financial service providers | Financial Service Providers Register |
Participant details — Managed funds
Participant details — Other managed investment schemes
Adding a participant to the Disclose Other Participants directory
The Other Participants directory lists overseas issuers, individuals, boards of trustees, partnerships and other participants that do not exist on another Companies Office register.
If you have searched the directory and cannot find your participant listed there, you will need to add them to the Other Participants directory.
Search the Other Participants directoryWho can add a participant to the directory
To add a participant to the directory you must:
- have a RealMe® login, and
- be a registered user of your organisation's online account.
Add a participant to the directory
To add a participant to the directory, log in to your organisation's online account and follow these steps.
- In the main menu, select ‘Disclose’.
- From the drop-down menu select ‘Record Other Participant (Overseas Issuers, Boards of Trustees, Other)’.
- Complete the online form by entering your participant’s details.
- Select Submit to complete the form and add the participant to the directory.
The participant is now recorded on the Other Participants directory and you will see them listed in the Organisation Portfolio section of your Dashboard.
You can now add the participant to a scheme, maintain their details and provide financial statements if required.
If the other participant is the scheme manager, you will need to request authority to act on their behalf before you can register their scheme on the Disclose Register.
Updating a participant’s details
To update a participant’s details, log into your organisation’s online account and follow these steps.
- Under the Organisation portfolio section on the right side of your screen, search for and select the participant you want to update.
- In the page containing the participant details, open the ‘I want to…’ drop-down menu and select ‘Maintain other participant’.
- Make the required changes to your participant details.
- Review the updated participant details, then select Submit.
More 'Managed investment scheme registration process' guides:
- Registering managed investment schemes Find out how to registered a managed investment scheme on the Disclose Register.
- The acceptance process What happens after you submit your application to register a scheme.