Keeping foreign passport fund offers up to date

Find out how to meet compliance obligations, and how to keep overseas offer details up to date.

Part of: Asia Region Funds Passport

Most details relating to an offer can be updated on the Disclose Register. Any changes to participants should be made on either the list of overseas issuers or the Overseas Register (and changes will then be updated on Disclose).

There are also a number of compliance obligations that must be met for your offer.

Who can update the offer details or file compliance documents

To update the offer details or file compliance documents you must:

  • have a RealMe® login
  • be a registered user of your organisation's online services account
  • have authority to act.

Using the Disclose Register

Download and complete the appropriate form for the change you need to make.

Forms for overseas issuers — Asia Region Funds Passport

All documents appearing on the Disclose Register must first be accepted by us. We aim to process all updates the day they are submitted, however this might not always be possible and may take up to 3 working days.

Once your documents have been accepted, they're publicly available on the Disclose Register.  

Uploading overseas offer documents

Update offer details

To update offer details, log in to your organisation's online services account and follow these steps.

  1. Search for the offer you want to update.
  2. Select Maintain offer from the Offer maintenance services drop-down menu.
  3. Make the required changes. You can, for example:
    • open or close your offer
    • add or remove participants to your offer
    • change the name of your offer
    • upload new documents and archive existing ones.

The approval process

Once a compliance document is provided to us, you should receive a decision from us within 3 working days. When accepted, we'll advise the Financial Markets Authority (FMA).

We may need more information

If we're unable to accept the document, for example, an incorrect document has been uploaded or a document is illegible, we'll email you. If this happens, the 'In progress' section of your Dashboard will show the status of your compliance event as 'Revise'.

We may not accept for some reason

Make sure you double-check all your information. If your compliance document is rejected, you'll need to complete a new application and pay new registration fees, if any.

Filing annual confirmation notices

Overseas issuers making an offer under the Asia Region Funds Passport regulations are required to file an annual confirmation notice.

You'll receive email reminders from us when your next confirmation notice is due.

File a confirmation notice by selecting Offer maintenance services then Confirmation notice.

A filing fee is payable

Overseas offer fees

Filing the confirmation notice on time

If the annual confirmation notice isn't provided on time, we'll advise FMA that it's overdue.
We can't waive breaches or grant extensions in filing time. If you want to discuss late or overdue filing contact the FMA.

Contact details Financial Markets Authority (FMA) website

Filing financial statements

Overseas issuers making an offer under the Asia Region Funds Passport regulations are required to lodge financial statements in New Zealand.

There is no fee charged for filing financial statements.

You'll receive email reminders when filing is due on the Disclose Register. Financial statements need to be uploaded to your registered offers on the Disclose Register by selecting Offer maintenance services then navigating to the Documents tab and uploading the document as 'Other material information’. When you upload the new document, you might like to archive the previous year’s financial statement.

If the financial statements aren’t provided on time, we'll advise FMA that they’re overdue. We can't waive breaches or grant extensions in filing time. If you want to discuss late or overdue filing contact the FMA.

Contact details Financial Markets Authority (FMA) website

Financial Markets Conduct Regulations 2014 New Zealand Legislation.

Filing annual reports

Overseas issuers making an offer under the Asia Region Funds Passport regulations are required to lodge an annual report in New Zealand.

There is no fee charged for filing an annual report.

You'll receive email reminders when filing is due on the Disclose Register. Annual reports need to be uploaded to your registered offers on the Disclose Register by selecting Offer maintenance services then navigating to the 'Documents' tab and uploading the document as 'Other material information'. When you upload the new document, you might like to archive the previous year’s annual report.

If the annual report isn’t provided on time, we'll advise FMA that it’s overdue. We can't waive breaches or grant extensions in filing time. If you want to discuss late or overdue filing contact the FMA.

Contact details Financial Markets Authority (FMA) website

Filing fund updates

Overseas issuers making an offer under the Asia Region Funds Passport regulations are required to file quarterly fund updates in New Zealand.

You'll receive email reminders when filing is due on the Disclose Register. Fund updates need to be uploaded to your registered offers on the Disclose Register by selecting Offer maintenance services then navigating to the 'Documents' tab and uploading the document as 'Other material information'. When you upload the new document, you might like to archive the previous quarter’s fund update documents.

Filing fund updates on time

If the fund update isn't provided on time, we'll advise FMA that it's overdue. We can't waive breaches or grant extensions in filing time. If you want to discuss late or overdue filing contact the FMA.

Contact details Financial Markets Authority (FMA) website

Providing managed fund data

If you're uploading fund data to the Disclose Register you need to use our templates, which are available in 2 file formats (XLSX (Excel) and CSV).

General fund data template

Fund returns data template

Filing full portfolio holdings

Overseas issuers making an offer under the Asia Region Funds Passport regulations are required to file 6-monthly full portfolio holdings in New Zealand.

You'll receive email reminders when filing is due on the Disclose Register. Full portfolio holdings need to be uploaded to your registered offers on the Disclose Register by selecting Offer maintenance services then navigating to the 'Documents' tab and uploading the document as 'Other material information'. When you upload the new document, you might like to archive the previous full portfolio holdings document.

Filing full portfolio holdings on time

If the full portfolio holdings isn't provided on time, we'll advise FMA that it's overdue. We can't waive breaches or grant extensions in filing time. If you want to discuss late or overdue filing contact the FMA.

Contact details Financial Markets Authority (FMA) website

Providing managed fund data

If you're uploading fund data through the Disclose Register you need to use our templates, which are available in 2 file formats (XLSX (Excel) and CSV).

Full portfolio holdings template

More 'Asia Region Funds Passport' guides:

All help topics

Searching Disclose 2 guides

You don't need to log in to search the Disclose Register.

Registering or maintaining schemes or offers 6 guides

Registering new offers or schemes or keeping existing ones up to date

Disclose Register fees and levies 6 guides

Fees apply when performing some transactions through your organisation's online services account.

Managing your online services account 7 guides

To register and maintain offers and schemes on the Disclose Register your organisation must have an online services account. You can control who has authority to access and use the account on your behalf.