Using the Disclose Register

1. Ensuring you have a RealMe® login

To log in to the Disclose Register you need a RealMe® login, if you don't already have one.

Get a RealMe® login

If you don't already have a RealMe® login:

  1. Select the Login link at the top of the screen.
  2. Select Create a RealMe® login and follow the instructions to create a username and password.
  3. After you've created your username and password, select Next to start creating your Disclose Register online services account.
  4. On the Activation code screen select 'I don't have an Activation Code'.
  5. Progress to step 2 — Setting up your organisation's online services account.

If you already have a RealMe® login

If you already have a RealMe® login from another agency, follow these steps to start creating your organisation's Disclose Register online services account.

  1. Select the Login button at the top of this screen.
  2. Enter your RealMe® username and password.
  3. On the Activation code screen select 'I don't have an Activation code'.
  4. Progress to step 2 — Setting up your organisation's online services account.

2. Setting up your organisation's online services account

When you set up an online services account on behalf of your organisation, you're granted administrator rights by default. Account administrators can:

  • maintain the organisation's account
  • add and delete other account users
  • maintain details of other account users
  • re-send activation codes.

Set up your organisation's online services account

Once you've logged in to the Disclose Register with RealMe®, you'll be taken to a screen where you can finish setting up your organisation's online services account. To do this:

  1. Fill in your work contact details when prompted and select Next.
  2. Fill in your organisation's details when prompted and select Create organisation.

After you've set up your new organisation account, you'll be able to view your organisation's account dashboard. The dashboard shows your offer and scheme registrations and compliance obligations.

To maintain your organisation account information select the Manage organisation option under the My tools drop-down menu, and then select the Maintain organisation tab.

Requesting authority for your organisation

To register and maintain offers and schemes on the Disclose Register, your organisation must have a authority from the issuer or manager of the offer or scheme.

Authority requests require approval from us, so you'll need to make sure you request authority before you need to register or maintain your offers or schemes.

Request third party authority

If you're a third party (for example a law firm) acting on behalf of an issuer or manager making an offer or registering a scheme on the Disclose Register, you must have a signed authority from that issuer or manager to act on their behalf. This authority must be approved by us.

Complete a letter of authority — this must be signed by 2 authorised persons, for example, 2 directors of the issuer or manager, or 1 if there is only 1 director

To request third party authority, log in to your organisation's online services account, and follow these steps.

  1. From the My Tools drop-down menu, select the Manage Organisation option.
  2. Select the Request Issuer/Manager authority tab.
  3. Select the issuer or manager type (eg NZ Entities).
  4. In the search field, start typing the issuer or manager name and select from the pre-populated drop-down list.
  5. Select the Upload document button to upload your signed letter of authority.
  6. Select the Submit button to send us your request and document for approval.

You'll receive an onscreen notification to confirm the request has been sent to us.

Request issuer or manager authority

If you're the issuer or manager making an offer or registering a scheme on the Disclose Register, you still need to request authority, but won't need to provide a letter of authority. This authority must be approved by us.

To request issuer or manager authority log in to your organisation's online services account and follow these steps.

  1. From the My Tools drop-down menu, select the Manage organisation option.
  2. Select the Request Issuer/Manager authority tab.
  3. Select the issuer or manager type (eg NZ Entities).
  4. In the search field, start typing the issuer or manager name and select from the pre-populated drop-down list.
  5. Select the Submit button to send us your request for approval.

You'll receive an onscreen notification to confirm the request has been sent to us.

The acceptance process

All requests for authority require acceptance by us.

We may accept, request more information or reject the authority request.

If a correctly completed request is received by us before 3pm NZT (working days), you should receive our decision the same day you request authority. We recommend you do this well in advance of your intention to register an offer or scheme.

When your authority request has been processed, we'll email you. If approved, all users within your organisation account will be able to register and maintain offers and schemes for that issuer or manager.

Revoke authority

Authority to act for an issuer or manager remains in place until it's revoked. If your organisation is no longer acting for an issuer or manager, you'll need to revoke your authority. Issuers and managers can also revoke the authority of others to act on their behalf.

To revoke authority complete a Letter of Revocation of Authorisation and email it to us.

Email: disclose@companies.govt.nz

Once your revocation request is accepted by us, your organisation's Disclose Register account will be updated.

Disclose Register fees and levies

There are no joining or maintenance fees for having an online services account and you'll only be charged for services that you use that have a fee attached, for example, registering a scheme or offer.

Terms and conditions

When you create an online services account on the Disclose Register, you're asked to agree to our terms and conditions.

Terms and conditions